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How to Send Job Applications Via Email Easily

Are you looking for online job vacancies? And many companies ask for online applications via Email? Buddy can see here to find out how to send a Job Application Letter Via Email properly and correctly!

For now, technology has filled almost various segments of life. For everyday life, we cannot be separated from the influence of technology. Many people rely on technology, for business or trade, for school, and so on. With so many uses of technology, work matters cannot be separated from the influence of technology. For example, when it comes to recruiting employees, in the past, to apply for jobs, people flocked to fight the heat and rain to submit files to HRD. Currently, people have made it easier for people who don’t need to flock to HRD to give files, now it’s just a matter of clicking and sending application files anywhere and anytime.

However, to send an application file via email, it must also be correct and have a technique, how do you send it properly and correctly? Check it out below!

1. Prepare Files To Be Soft Copy

The files that you have to prepare to become a soft copy are:

  • A good and correct job application letter with formal language
  • Curriculum Vitae
  • Certificate
  • Transcripts
  • ID card
  • Passport photo
  • Certificates requested by the company (Toelf, ISO, etc.)
  • Portfolio

Now, the above files that you have to prepare are also used as Soft Copy files. You can scan the files above into pdf format.

No need to bother going to a photocopier to scan your friend’s files, you can use an android application called “Simple Scan” which you can download here.

Even if you already have the file but in another format, you can convert or convert it to PDF format via this website smallpdf.com its just a few clicks away.

2. Prepare the Email Account You Want to Use

Email is also a consideration for HRD in recruiting employees, you know, because our email name is also an identity. For example, an email name that can be said to be appropriate and ethical is

  • indramaulana14@gmail.com
  • indra.maul@gmail.com
  • Indramaul14@gmail.com

For example, unprofessional and not recommended email names such as

  • Indra.acmilan1899@gmail.com
  • Maulana.gaming@gmail.com

Now if your email name is not professional, we recommend that you change your email name to a clearer name. If you don’t know how to change your email name, here’s how:

  • On your computer, open Gmail.
  • In the top right corner, click Settings. See all settings.
  • Click the Accounts and Import or Accounts tab.
  • In the “Send” section e-mail as”, my friend click Edit info.
  • insert name that you want to change.
  • At the bottom, click Save changes.

Well that’s the way.

Also Read: How to Check Family Card Number (KK) Online Easily and Quickly!

3. Prepare Email Delivery

send application via e-mail
  • Login Email and Go To “Write Message

Here, my friend, don’t forget to log in your email first. Don’t forget to use a professional email that we have recommended above. Then my friend can start to enter the message sending window, how to click “Compose” or the + icon as shown below.

  • Write Company Email Address

If so, now my friend is ready to see the email address of the company to send the application file. Make sure you pay close attention to the letter by letter.

Next, my friend can write the subject or title of the email, my friend can write in a format like this

Application [Posisi yang dilamar] – [Nama Lengkap].

Remember, the subject should not be empty!

  • Write Body Email / Message Body

This part is also no less important that must be considered carefully. Because e-mail body is an article that contains HRD knowing what we are aiming for. You can see an example of the body of the email below


Greetings Mr/Mrs Human Resources,

Introducing, I am Indra Maulana. I am very interested in the IT Staff job vacancies that were posted on August 17, 2021 on the androidponsel.com website.

Looking at the job descriptions listed there, as for it, it fits perfectly with my educational background and experience. I am very excited to be a part of this company. I will attach resume to be taken into consideration.

Here I attach my application letter, CV, scanned ID card, diploma, transcript, portfolio, certificate and passport photo. If there is anything else that you would like to know more about, I am happy to be contacted. If needed, my mobile number is 08953644xxxxx.

Thank you for your attention.

Kind regards,

Indra Maulana


You don’t need to follow the article above, you can write whatever you want, as long as the content is clear and uses polite words. But roughly in outline the body of the email like the example above. If it’s still not clear, the format of the body of the email is something like this

[Salam Pembuka]

[Isi surat yang meliputi: perkenalan diri, pekerjaan yang hendak dilamar, dari mana memperoleh informasi lowongan]

[Ucapan Terima Kasih]

[Salam Penutup]

[Nama Pelamar]

Also Read: How to Report Taxes Online Using E-Filing, Fast Guaranteed!

4. Attaching Attachments (Files)

If you have filled out the body of the email, please, my friend can attach attachments or files such as cover letters, CVs, and others that you have previously scanned into pdf.

To attach it, my friend can click the clip icon as above that we have marked. So, please, my friend, choose the files that we have described above.

5. Pay Attention to Email Delivery Time

Now it’s important for my friend to know the times of sending job applications with Emil. Here you can send during working hours, namely Monday to Friday: 08.00 – 15.00 WIB

But here it is optional and depends on company policy too, my friend can adjust it according to company time. But it would be nice if you send it during the working hours we have given above.

6. Double-check Email Address, Subject, Email Content, Attachments (Files), and more.

Well the last way is to check back or Preview all the requirements and the email that you will send. Check in detail and slowly especially the company’s email address, because a little mistake could mean that the email was not sent and in many cases people are not aware of it.

Also check the subject and body of the email, don’t let it go typo or typo.

Also don’t forget to pay attention to the files that you attach, worrying that something is missing or the wrong file.

7. Pray and try to apply for other companies

application via email

Don’t forget to always pray to the Almighty to be given smoothness and ease. We also recommend that you don’t just apply to one company, try applying to several companies that match your skills. in order to increase the chances of being accepted by the company. There’s no harm in trying right?

How? Easy isn’t it?

Good luck and success! ?

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